JOBCENTRE ONLINE

JOB OFFERS IN NORTHERN IRELAND More »

JOBCENTRE ONLINE

JOB OFFERS IN NORTHERN IRELAND More »

JOBCENTRE ONLINE

JOB OFFERS IN NORTHERN IRELAND More »

JOBCENTRE ONLINE

JOB OFFERS IN NORTHERN IRELAND More »

 

Facilities Administrator

An opportunity has arisen in the maintenance department of Keys Group, for the role of Facilities Administrator – this role will deal primarily with the certification side of the department, ensuring all relevant checks are carried out on time and any extreme issues are dealt with promptly.     


KEY RESPONSIBILITIES AND DUTIES

 

Cars

 

  • Ensure a database of the car fleet is maintained and up to date

  • Ensure relevant reports are provided to both the Chief Operating Officer and to the Line Manager

  • To ensure cars deemed for disposal comply with legislation, providing all necessary documentation

  • Ability to resource company vehicles as required  at best value

  • Administrative tasks of daily activity in relation to the company fleet of vehicles

     

    Property and Maintenance Services

     

  • Maintain up to date database for all properties ensuring costs and dates for lease renewals  are identified and communicated effectively

  • Communicate with Landlords and agents regarding lease/tenancy agreements and negotiate on terms and conditions as advised

  • Support with requirements of any rectification works

  • Support with tender exercises to obtain group wide contracts for utilities

  • Ensure value is sought for all purchases- circulate a list of approved items

  • Assist in Liaising with suppliers and negotiating cost

  • Review weekly maintenance requests, as directed

  • Support in Managing budgets effectively

  • Maintain database of legal tests and logs of same

  • Assisting with integration of acquisitions

     

 

Essential criteria:

 

  • Technically competent with various software programs, such as MS Office, Word and Excel in particular

  • Previous experience within an administrative role

  • Ability to work on own initiative and demonstrate the ability to manage own workload and set priorities

  • Driving Licence

 

Salary £14-16,000 dependant on qualification and experience

 

Travel throughout United Kingdom and Ireland is an essential requirement of this position

 

This job description may be reviewed and changed from time to time according to the needs of the Company