JOBCENTRE ONLINE

JOB OFFERS IN NORTHERN IRELAND More »

JOBCENTRE ONLINE

JOB OFFERS IN NORTHERN IRELAND More »

JOBCENTRE ONLINE

JOB OFFERS IN NORTHERN IRELAND More »

JOBCENTRE ONLINE

JOB OFFERS IN NORTHERN IRELAND More »

 

Band 3 Team Secretary (PT)

Kennedy Recruitment are currently working on behalf of the Northern Trust to recruit a temporary Band 3 Team Secretary based in Antrim. This is a part time role for 28 hours per week and is expected to last 6 months initially.

 

Duties will include:

 

*  Provide secretarial services to a Senior member of staff / professional team, including organising and maintaining diary/schedule to arrange appointments and meetings.

*  Type reports, memos, letters, forms etc. to a high standard, as required from manuscript, audio and notes using a word processing system.

*  In addition as a member of a secretarial/clerical team, the post-holder will be required to provide clerical support to other members of staff within the department.

*  Prioritising and carrying out word-processing duties to a high standard.

*  Arrange and provide administrative support at meetings including minute taking and issuing of relevant documentation (at base or other locations as required).

*  Open, sort and distribute all mail to the department.

*  Take appropriate action in relation to mail, telephone and other enquiries ensuring effective messaging and ‘bring forward’ systems are in place and necessary follow up action is taken.

*  Liaise with outside agencies and other disciplines, dealing with enquiries as appropriate.

*  Input and retrieve appropriate information from computerised system.

*  Manage email account which will include the sending and retrieval of emails.

*  Maintain and update manual records as required, e.g. client and operational filing, absence rates, salaries and mileage.

*  Routine filing and maintaining an efficient filing system.

*  Telephone duties-dealing with departmental queries which will include taking and passing on clear and concise messages and obtaining and passing on information.

*  Maintain petty cash within the team if required.

*  Cash handling including petty cash and lodgements to the bank.

*  Provide cover as required for other clerical staff during periods of absence or excess workload.

*  Collecting and collating statistical information as required in line with targets and PfAs.

*  Develop, maintain and update spreadsheets and databases using the Microsoft Office suite.

*  Participate in training appropriate to the duties of the post.

*  Maintaining staff relationships and morale.

*  In agreement with Locality/Departmental Managers, receive and send e-mails on behalf of the Locality/Departmental Manager.

*  Participating as required in assessment and training of staff.

*  Provide administrative cover as required during the absence of other staff or during periods of excess workload.

*  Maintain confidentiality within and without the workplace at all times.

*  Through his/her own actions ensure adherence to the Principles of Equality and Human Rights legislation.

*  Use Trust and Departmental technology in line with the \trust’s Information Management and Technology Strategy.

*  Undertake any other duties as assigned by Manager to ensure the needs of the department are met.

 

It is essential that candidates meet the following criteria -

 

*  4 GCSEs to include English Language (Grade A-C or above) AND 1 years’ clerical/secretarial experience in an office environment

OR

*  2 years’ clerical/secretarial experience in an office environment and English Language Grade A-C

PLUS

*  OCR Stage 2 Typing/Word Processing OR equivalent

*  Full driving license

 

For this role, Kennedy Recruitment is acting in the capacity of an employment business.

 

Kennedy Recruitment is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). 

 

Kennedy Recruitment adheres to all current employment legislation.