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JOBCENTRE ONLINE

JOB OFFERS IN NORTHERN IRELAND More »

JOBCENTRE ONLINE

JOB OFFERS IN NORTHERN IRELAND More »

JOBCENTRE ONLINE

JOB OFFERS IN NORTHERN IRELAND More »

 

Band 3 Clerical Officer (PT)

Kennedy Recruitment is working in connection with the Belfast Health and Social Care Trust to recruit a Band 3 Clerical Officer based in Musgrave Park Pharmacy. This is a part time temporary role for 18.75 hours a week. The days of work will be Monday – Friday, 9am to 12.45pm.

The expected duties for this role will be -

* To participate in pharmaceutical ordering.
* To be responsible for telephoning and faxing orders.
* To be responsible for receipting and issuing goods.
* Organise and prioritise workload in accordance with expected outcomes ensuring attention to detail and accuracy.
* To be responsible for delivery queries, returning goods and arranging for replacement and/or credit.
* To liaise with hospital pharmacies throughout Northern Ireland to resolve queries speedily and efficiently.
* To be responsible for following up outstanding orders and taking necessary action.
* To work as part of a multidisciplinary team. To effectively communicate with hospital staff, clients, patients and suppliers in relation to general enquiries.
* To be responsible for requesting, collating information in relation to uncollected prescriptions. Liaise with specialist nursing teams and their support staff in relation to patients collecting their medication or reallocating to prevent waste or expiry of medication.
* To participate in the clearance of invoices and be responsible for invoice queries, taking appropriate action and ensuring necessary follow up is undertaken to completion. 
* To ensure that invoices for specialist medicines including homecare are processed within the required timescale.
* To be responsible for producing and monitoring pharmacy ordering and invoicing reports and supplier statement, requesting and clearing of outstanding invoices. Also, filing documentation for future reference.
* To produce and distribute statistical data and reports to relevant departments.
* Regular maintenance of electronic and manual filing systems.
* To cover for colleagues during periods of sick/annual leave, as required.
* Participate in Mandatory & Statutory training relevant to the post.
* Answering the telephone in a polite and professional manner, dealing with queries and taking appropriate action where necessary.
* Assist with staff training and liaise with other administration staff to gain knowledge and skills to prioritise and deal with issues in their absence.
* Maintain standards of confidentiality regarding all information held in respect of service users and professional staff.
* To supervise and assist with staff training.
* Participate in the selection and appointment of clerical staff in accordance with agreed procedures.
* Any other duties connected with the running of Pharmacy Administration that may be allocated by the Pharmacy Administrative Assistant or Pharmacy Administration Manager.

It is essential that candidates meet the following criteria -

* 4 GCSE’s at grade C or above to include English Language OR equivalent qualification and one year’s administrative experience

OR

* NVQ Level II in Administration AND one year’s administrative experience

OR

* A minimum of two year’s administrative experience.

AND

* Experience in the use of Microsoft office products

For this role, Kennedy Recruitment is acting in the capacity of an employment business.

Kennedy Recruitment is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC).

Kennedy Recruitment adheres to all current employment legislation.

Please note only those candidates shortlisted may be contacted.